In January 2008, the university will provide a draft timetable for each office and department for the move to the new campus. The timetable, however, will be preliminary and may be subject to minor changes in the months leading up to the move. With the exception of a few offices, (e.g. faculty who are teaching in the summer session) all of the departments and offices scheduled to be on the new campus in September 2008 will be moved between June 1 and July 31. That timetable will enable you to assess the impact upon your operations and workflow so that you can plan accordingly.
Each unit will have a Move Captain who will serve as a liaison between the unit and the Office of Planning and Administration, which will be responsible for the move. If the occupant of an office does not have a summer course, they will be notified in late January or early February of the dates that their office will be moved. Four weeks before your office is scheduled to be moved, you will be supplied with boxes and labels – if you need help packing your Move Captain will be able to arrange for assistance. Schools, Departments and Units are being asked in an email to be sent out this week, to designate their Move Captains by the end of December. Group meetings of the Move Captains will then be scheduled to go over the detailed logistics plan and timetable.
The university will be moving office contents and equipment (not furniture). If you have personal belongings to which you attach significant sentimental value (e.g. family pictures, mementos and the like) it is suggested that you pack those items separately and if at all possible, take them to your new offices space yourself when you re-locate. It is also recommended that everyone backs up their computer files and there will be further information on an initiative to provide assistance in that regard in the coming months.
Three to five days before the scheduled move, when the packed and labeled boxes are ready to be moved, faculty and staff will receive a signed receipt for their boxes and they will provide the keys to their office to the Move Captain.
The time lapse between handing over the keys to your current office and receiving keys to your new office – and being able to get into your new office – will range from two to 10 days and the specific timetable for the move of your office will provide that information.
